| Announcement ID | MC862235 | Published Date | 08-14-2024 | |
| Service | General | Last Updated | 08-14-2024 | |
| Category | Stay informed | Expiration Date | 11-29-2024 | |
| Roadmap ID | 400700 | Action Required by Date | ||
| Tags | Admin impact, New feature, User impact | |||
| Summary |
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| Microsoft Teams Rooms on Windows will soon feature digital signage to display dynamic content when devices are not in use. Admins can manage settings via the Teams Rooms Pro Management portal. The update requires Teams Rooms Pro license and app version 5.2, rolling out in September 2024. Third-party integrations and web URLs are supported as signage sources, excluding SharePoint and OneDrive URLs. The feature is off by default and requires configuration post-update. |
| More Information |
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Coming soon to Microsoft Teams Rooms on Windows: Inform, connect, and engage your employees with digital signage on Teams Rooms on Windows. Users can view dynamic content and relevant information on front-of-room displays when devices are not in use. Admins can configure tenant-wide and room-specific settings from the Teams Rooms Pro Management portal. Integrations with selected third-party digital signage providers (Appspace, XOGO) are available, along with the use of web URLs as signage sources. This feature requires the Teams Rooms Pro license and the Teams Rooms on Windows app version 5.2. When this will happen:General Availability (Worldwide): We will begin rolling out mid-September 2024 and expect to complete by late September 2024. How this will affect your organization:Before the rollout: When Teams Rooms on Windows devices are idle, the front-of-room display remains static, showing the Teams Rooms home screen with the room information, calendar, and background image. After the rollout: You can configure digital signage on your Teams Rooms on Windows devices to show dynamic content and relevant information (such as how to guides, important announcements, company news, upcoming events, and more) on the front-of-room displays when the device is not in use for meetings or presentations. Tapping the touch console during signage mode brings users back to the home screen. When the device is in signage mode, you have the option to show the Teams Rooms banner so that users can see the room information and calendar alongside the signage. You can also adjust the display period of signage mode the activation and deactivation timers as well as whether signage mode will adhere or bypass the operating system's screen timeout setting. Supported signage sources include selected third-party digital signage providers (Appspace, XOGO) and web URLs. To integrate with supported third-party content management systems, a separate subscription to the provider is needed. If you don't use any of the supported providers, you can use the custom URL option and enter a web application URL. To ensure URLs load successfully, the URL must start with https, be publicly available on the internet (no authentication required), and can be viewed in an iframe. NOTE: Microsoft SharePoint and Microsoft OneDrive URLs are not supported for the custom URL option. To enable digital signage for your tenant, go to Teams Rooms Pro Management portal > Settings > Digital signage > turn ON the setting as desired. By default, the Global Admin and Teams Rooms Pro Manager role have permissions to configure tenant-wide digital signage settings, including turning the feature on and off, adding and deleting signage sources, and assigning signage settings to any room in the tenant. The Global Admin and/or Teams Rooms Pro Manager role can use the Role-based Access Controls (RBAC) to grant additional users permissions to manage digital signage settings for the tenant or for specific rooms/room groups. This feature is off by default and available for admins to configure. What you need to do to prepare:Start planning your digital signage deployment strategy and governance model, deciding between centralized, localized, or blended approach to content creation, distribution, and management. You may also begin preparing content on the supported signage sources. This rollout will happen automatically by the specified date with no admin action required before the rollout. After your devices are updated to the 5.2 app, configure digital signage for your tenant as desired, notify your users about this change, and update any relevant documentation. |